APPLICATION:

  • Mergers and Acquisitions
  • Financial and operational restructuring
  • Capital raising
  • Refinancing

 

  • Initial Public Offering
  • Bond issue
  • Investor acqusition
  • Bankruptcy proceedings
  • Post transactional integration processes
  • Research
  • Inventions, licenses, patents
  • Real estate projects

 

DRAG & DROP FILE UPLOAD
Start your brand new data room with one-click data population. Drag & Drop files and folders from your computer into the upload window. No plugins needed.

SAVE TIME WITH BULK UPLOAD
Instantly upload documents to the data room. No limits for size or number of uploaded files. It takes a moment for the data room to finish uploading.

UPLOAD FILES IN ANY FORMAT
Upload files in any of 25+ formats. No need to prepare files before download. Files are converted into a secure PDF format which can be viewed in any Internet browser, so no additional software is required.

INTEGRATE WITH WINDOWS EXPLORER
iDeals Sync application automates data uploading and downloading. Easily synchronize contents of your desktop, shared folder, FTP, or corporate file storage with your data room. It also connects the data room to enterprise content management systems.

AUTOMATIC INDEX NUMBERING
Thousands of documents and folders are automatically numbered as you upload or move them. No need to create or update the data room index manually.

FULL TEXT SEARCH
Quickly find the information by entering keywords or applying multiple search filters. Optical Character Recognition (OCR) system searches for a word or a phrase in any document in your data room.

EASILY MANAGE FILES & FOLDERS
Upload, delete, merge, move, view, download, restore, and rename files and folders easily. Merge the content of several files into a single PDF file.

SECURE FENCE VIEW
Protect confidential data against unsolicited viewing by enabling a restricted viewing mode. The user can only see the central part of the document while the rest is covered with a sliding barred screen.

REMOTE SHRED
Document encryption on open and download controls the access to the file. Document access rights can be revoked even after the document has been downloaded.

DYNAMIC WATERMARKS
Enable automatic watermarks to appear on top of any document when it is viewed, printed or downloaded. Customize watermarks with user name, IP address, time and date of document access.

VIRUS SCANNING
Five antivirus programs continuously monitor the data integrity. Documents containing viruses or damaged files cannot be uploaded to the data room.

GRANULAR DOCUMENT PERMISSIONS
Specify detailed access policies for each document and folder in the data room. There are eight levels of document permissions: Fence View, View, Download Encrypted PDF, Print, Download PDF, Download Original, and Upload.

SECURE SPREADSHEET VIEWER
Unique iDeals Spreadsheet Viewer allows viewing and analyzing Excel documents online in a secure way. iDeals Spreadsheet Viewer downloads, decrypts, sets watermarks and renders documents in any web browser not in PDF format, but in original secure Excel.

NO PLUGINS, NO JAVA
View protected documents in their native format without plugins. No need to install any software or make downloads. No Java required.

SINGLE SIGN-ON
Single login and password for all projects: no need to remember all your passwords and project names.

MOBILE USER INTERFACE
View the virtual data room contents through a streamlined interface optimized for mobile devices.

MULTILINGUAL ACCESS
Access a virtual data room in any of 8 languages including English, German, French, Spanish, Portuguese, Russian, Turkish, Chinese and Japanese.

SCROLL-THROUGH VIEWER
Scroll through functionality allows you to simply go to the next document in a folder directly from the document you are currently looking at. This saves you a lot of time when you need to browse through hundreds of documents.

IOS AND ANDROID APPS
Access the data room from virtually all devices and all platforms including Windows, Apple iOS and Android.

ACCESS CONTROL AND EXPIRATION
KConfigure detailed security policies for password strength and user session duration. Set expiration dates for the file access.

TIME AND IP ACCESS RESTRICTION
Restrict access to the data room from certain IP addresses and during certain periods of time.

GRANULAR USER PERMISSIONS
Manage user’s permissions for view, secure PDF download, print, download original document and editing based on user’s role in the project.

USER SECURITY IMPERSONATION
Make sure that parties can only access the documents they need – see document access permissions from the perspective of any user.

TWO-FACTOR AUTHENTICATION
Two-step user identity verification requires a password and a single-use SMS code sent to the user’s mobile phone.

MOBILE DEVICE MANAGEMENT
Apply security features and control the accessibility of secure documents on user’s mobile devices.

SINGLE OR BULK USER INVITATION
Quickly invite users one by one or bulk invite hundreds of users into your data room. Configure user’s access to data room, sign-in security options, access to Q&A section and how often they receive new document upload notifications.

SET DETAILED USER PERMISSIONS
Set various levels of access to different users to enable easily traceable audit records and increase the data rooms integrity.

SET EXCEL VIEWING PERMISSIONS
Choose one of three special View permissions for Excel files. View Excel with Formulas option allows users to see formulas in Excel documents. Excel without Formulas option makes formulas invisible for users. Excel data analysis option allows editing the accessible Excel files. Changes are not applied to the original files and are seen to the authorized user only.

EASY GROUP SETUP
Easily manage hundreds of users by dividing them into groups with different levels of access to data room functions. To simplify the process of group creation we offer four pre-defined roles such as Full Administrators, Restricted Administrators, Collaboration Users, and Individual Users, complete with predefined sets of privileges.

NOTIFICATIONS
Send emails about uploaded and deleted documents and set the frequency when users receive such notifications.

FULL AUDIT TRAILS
Maintain internal compliance by having access to audit trails that record every action in the data room.Choose a PDF, Excel or print friendly version of reports to use in meetings and presentations.

TRACK USER ACTIVITY
Investigate every user’s action, including what they have searched for. Track document views, prints, and downloads. Every detail is tracked – you can even see how long the user has been viewing each page of the document precisely by second.

COLOR CODED REPORTS
Understand what’s happening with your data room content at one glance. Colorful “heat map” reports display which groups are the most active and what sections of data room they are most interested in. This gives you an advantage in decision making.

GROUP OVERVIEW REPORTS
Get a snapshot of group activity in the data room: check the number of users invited, how many have logged in, the number of documents permitted and accessed, the number of Q&A questions posted.

FREQUENTLY ASKED QUESTIONS (FAQ)
Prepare the list of most common questions and answers for users to refer to. To make use of the most critical information on your project prepare FAQ section populated in advance. Turn this section into a searchable secure resource with all key information regarding your deal.

LIVE DISCUSSION
Live Discussion is a protected live forum with access permissions specified precisely down to each person. Everyone who has permissions can access various threads and post responses. Users can launch their own discussions within their own group or ask questions to the administrator.

ASSIGN EXPERTS
When posting a question, the user can choose to which area of expertise it refers to: Financial, Legal, Tax, Intellectual, or Marketing. Administrators can assign questions to various Subject Matter Experts. This helps speed up due diligence process and keeps communication secure within the VDR platform.

GRANULAR ACCESS TO THREADS
Control access to confidential discussions by providing granular access to threads and attachments. Data room administrators can appoint several types of access rights to Q&A to each user. Each bidder group can select a moderator who submits relevant questions to the administrator.

QUESTION STATUS
Each question receives its status automatically or manually. This help track status of the question and utilize the time of the administrator and the expert more efficiently.

FULL Q&A REPORTS
Maintain complete reports of all Q&A communication for legal purposes. Export all Q&A questions in spreadsheet format.

VALUABLE EDUCATIONAL TOOL
At the end of the project the contents of Live Discussions and FAQ section can be downloaded and used in the future for educational and training purposes, for example, educating new bankers and internal strategic and M&A department employees. FAQ provides a record of questions asked during complex transactions.

INTUITIVE INTERFACE
Interface is similar to popular email applications so it is easy to learn. Use familiar email features such as carbon and blind copy and forward option. The process of information exchange is streamlined as users can attach documents or insert links to contents in the data room in their messages.

INCREASED SPEED
Multiple geographically remote data centers increase data transfer speed up to industry-leading 200 mBps. Data center proximity optimizes file upload and download speed up to 10 times.

INDUSTRY-LEADING 99.95% UPTIME
Redundant design of infrastructure components delivers a highly resilient and secure environment that guarantees 99.95% uptime.

NO MAINTENANCE WINDOWS
Thousands of enterprises worldwide rely on iDeals virtual data rooms to access their business-critical documents. With this in mind, we designed our data room service so that it never shuts down for maintenance purposes.

CUSTOMIZE LOOK & FEEL
Add your company branding to create a familiar collaboration workspace. Upload your logo, adjust theme colors, and customize the invitation email.

CUSTOMIZE WATERMARKS
You can configure how watermarks are displayed: upon viewing, download or printing. Watermarks may be customized with your choice of pattern and color.

APPLY LANGUAGE SETTINGS
Enable automatic translation of the data room index to 90 languages.

DEFINE TERMS OF ACCESS
Specify your own terms and conditions of use, NDA, and confidentiality agreement. Define how frequently users must accepts the terms of use: on their first login only or on each login.

CUSTOMIZE HEADER AND FOOTER
Display custom headers and footers on documents that may be printed or downloaded as PDFs. Customize header and footer content, font size and colors.

ISO27001 CERTIFIED
The International Organization for Standardization (ISO) 27001:2013 is the international security standard used to benchmark the protection of sensitive data. Our certification process encompassed organizational security policies, personnel security, physical and environmental security, systems and network security, and business continuity management.

SOC2 COMPLIANT
SOC2 reporting assures adequate control systems in place to safeguard their data and information. SOC 2 certification confirms that iDeals has all of the best internal practices in place to verify security, availability and privacy.

DATA CENTER SECURITY
iDeals uses multiple data centers which employ physical security, biometric entry authentication systems, and multiple layers of surveillance.

BEST R&D PRACTICES
Our in-house R&D team keeps our technology one step ahead of the latest industry benchmarks. Our efforts to innovate are unparalleled in the financial communications business. Software development methods and processes are regularly updated to comply with the latest international practices such as Microsoft Secure Development Lifecycle and OWASP. Application security is regularly assessed by independent experts to maintain high levels of reliability.

BASIC
SELF-SERVICE TOOL FOR SMALL ONE-TIME PROJECTS. BASIC FEATURES. NO CUSTOMIZATION. EMAIL SUPPORT.
from 599 PLN
Basic Plan includes:
  • Basic Data Room Features
  • 1 GB of storage
  • 1 project
  • 20 users
  • 5 administrators
  • E-mail Support
  • On-line Help Center
Optional:
  • 499 PLN/Month per Extra 1 GB
  • 399 PLN/Month per Extra 1 Project
  • 399 PLN/Month per Extra 20 Users and 5 Administrators
PROFESSIONAL
COMPLETE SOLUTION FOR MISSION-CRITICAL PROJECTS. ADVANCED FEATURES. CUSTOMIZABLE. 24/7 SUPPORT.
PAY AS YOU GO
(fixed fee or billed monthly / quarterly / annually)
Professional Plan includes:
  • Everything in Basic Plan, plus:
  • Advanced Data Room Features
  • Unlimited Users nad Administrators
  • Unlimited number of projects
  • Flexible Cloud Storage
  • Live Trainings & Project Management
  • 24/7 Email & Phone Support in 9 Languages
  • Custom Branding (Corporate Identity)
  • Custom Invitations and Login Page
  • Custom Terms of Acceess
  • Q&A Process Management
ENTERPRISE
ADVANCED PLATFORM FOR CUSTOM WORKFLOWS. ON-PREMISE. API INTEGRATIONS. COMPLIANCE.
FIXED BUDGET
(billed annually)
Enterprise Plan includes:
  • Cloud, On-Premise or Private Cloud
  • White Label & Custom Domain
  • Active Directory & Single Sign On
  • API Integrations
  • Premier Technical Support
  • Custom Workflows and Features